The contracts toolkit

• The contract checklists
• Gallery, Dealer, Agent checklist
• Licensing reproductions checklist
• Commissions checklist
• 1 Using the Commissions checklist
• 2 The parties
• 3 The commission
• 4 Preliminary designs
• 5 Acceptance and completion of work
• 6 Delivery of the work
• 7 Installation of the work
• 8 Fees
• 9 Ownership
• 10 Insurance
• 11 Warranties and repairs
• 12 Maintenance
• 13 Relocation and deterioration
• 14 Copyright and reproduction rights
• 15 Credits and moral rights
• 16 Changing the agreement
• 17 Governing law
• 18 Disputes
• 19 Termination
• 20 Signatures
• 21 The lot

Commissions checklist

12 Maintenance

• Who will be responsible for inspecting, maintaining and cleaning the work? Note: It is advisable to check that sufficient funds are available for the ongoing maintenance and cleaning of the work. This is usually the responsibility of the commissioner, but for large-scale commissions it may be necessary for a separate trust to be set up with the trustees accepting responsibility for maintenance. The artist may be able to negotiate a contract to maintain the work for a yearly fee.
  
  The artist should provide the commissioner with a 'maintenance manual' - written details of the operating procedures, cleaning and maintenance instructions including details of all technical data such as type of material used and method of fabrication. For integrated works this should extend to the maintenance and cleaning of the overall space created. The commissioner will be responsible for regularly inspecting the condition of the work.